Clarify the decision pathway
Identify who approves scope, who communicates with occupants and what existing drawings, reserve studies or maintenance records are available. Keep governance questions separate from technical conclusions.
- Council, owner or manager role
- Existing site plan
- Prior repair records
- Approval and notice timeline
Map all site movement
Record vehicles, deliveries, waste collection, fire access, pedestrian paths and accessible routes. For a private parking lot, map stalls and aisles separately from loading areas, entrances and drain elevations. Ask the scope to distinguish isolated repairs, resurfacing and full-depth removal in each affected area; these are not interchangeable allowances. Temporary arrangements and phasing must be reviewed for the exact site.
- Peak traffic windows
- Loading and service access
- Visitor and resident parking
- Pedestrian and accessible paths
Prepare comparable quote inputs
Give each bidder the same condition record, area assumptions, phasing questions, drainage observations, marking needs and list of requested closeout information. Use the existing record to compare the paving scope and maintenance handover. Before accepting a bid, ask what completion criteria and supporting records are included, who verifies the agreed work and who records and resolves outstanding defects. What applicable written warranty, exclusions and remedy responsibilities are stated in the proposal?
- Scope quantities
- Preparation and method
- Access and phasing assumptions
- Exclusions and closeout deliverables
Keep approvals check-first
Public connections, drainage changes, accessibility work and engineered details can require external review. Do not treat this guide as approval or a final specification.
- Municipal contact when relevant
- Design professional when required
- Utility coordination
- Accessibility review
Shared-property paving can involve public-side staging, pedestrian routes and accessibility. Maple Ridge identifies Highway Use Permit documentation that can include a Traffic Management Plan, while the Province explains the current BC Building Code accessibility framework. Record loading, waste collection, emergency access, pedestrian detours and any plan to occupy a public parking lane. Confirm the requirements that apply to the actual property and scope before phasing, closures or temporary routes are promised to occupants.
City of Maple Ridge — Highway Use Permit · City of Maple Ridge — Parking Rules & Regulations · Province of British Columbia — Accessibility Requirements
Sources reviewed September 22, 2026. Confirm current requirements for the exact address and scope.