SHARED-SITE BRIEF
Prepare a Paving Scope for Shared Property
A shared property scope should make decision authority, operating constraints and zone-by-zone conditions visible to every bidder.
- FIELD 01
Council, manager and owner decision roles
“Council, manager and owner decision roles” needs a distinct entry for council manager owner decision in the shared-site brief file. For council manager owner decision, place on a measured sketch. Within council manager owner decision, connect to observed pavement conditions. Regarding council manager owner decision, give bidders identical information. While reviewing council manager owner decision, request quantities, methods, and exclusions. Before closing council manager owner decision, retain verification through closeout. Connect council manager owner decision to the affected proposal line. Keep council manager owner decision dates and locations together. Classify council manager owner decision as observed or unresolved. Verify council manager owner decision before dependent work. Retain council manager owner decision revisions in shared-site brief.
- FIELD 02
Prior drawings, repairs and complaints
“Prior drawings, repairs and complaints” needs a distinct entry for prior drawings repairs complaints in the shared-site brief file. For prior drawings repairs complaints, number every distress area. Within prior drawings repairs complaints, photograph boundaries and nearby drainage. Regarding prior drawings repairs complaints, map earlier repairs. While reviewing prior drawings repairs complaints, compare localized and widespread. Before closing prior drawings repairs complaints, state what investigation supports the limit. Connect prior drawings repairs complaints to the affected proposal line. Keep prior drawings repairs complaints dates and locations together. Classify prior drawings repairs complaints as observed or unresolved. Verify prior drawings repairs complaints before dependent work. Retain prior drawings repairs complaints revisions in shared-site brief.
- FIELD 03
Meeting, approval and change documentation
“Meeting, approval and change documentation” needs a distinct entry for meeting approval change documentation in the shared-site brief file. For meeting approval change documentation, describe the exact proposal. Within meeting approval change documentation, check against current authority sources. Regarding meeting approval change documentation, separate approvals from paving prices. While reviewing meeting approval change documentation, assign application and locate duties. Before closing meeting approval change documentation, save written responses by scope line. Connect meeting approval change documentation to the affected proposal line. Keep meeting approval change documentation dates and locations together. Classify meeting approval change documentation as observed or unresolved. Verify meeting approval change documentation before dependent work. Retain meeting approval change documentation revisions in shared-site brief.
- FIELD 04
Entrances, deliveries and loading
“Entrances, deliveries and loading” needs a distinct entry for entrances deliveries loading in the shared-site brief file. For entrances deliveries loading, plot routes by operating period. Within entrances deliveries loading, separate vehicle and pedestrian movement. Regarding entrances deliveries loading, protect delivery and emergency access. While reviewing entrances deliveries loading, name zones that remain usable. Before closing entrances deliveries loading, define reopening evidence by phase. Connect entrances deliveries loading to the affected proposal line. Keep entrances deliveries loading dates and locations together. Classify entrances deliveries loading as observed or unresolved. Verify entrances deliveries loading before dependent work. Retain entrances deliveries loading revisions in shared-site brief.
- FIELD 05
Parking, pedestrian and accessible routes
“Parking, pedestrian and accessible routes” needs a distinct entry for parking pedestrian accessible routes in the shared-site brief file. For parking pedestrian accessible routes, plot routes by operating period. Within parking pedestrian accessible routes, separate vehicle and pedestrian movement. Regarding parking pedestrian accessible routes, protect delivery and emergency access. While reviewing parking pedestrian accessible routes, name zones that remain usable. Before closing parking pedestrian accessible routes, define reopening evidence by phase. Connect parking pedestrian accessible routes to the affected proposal line. Keep parking pedestrian accessible routes dates and locations together. Classify parking pedestrian accessible routes as observed or unresolved. Verify parking pedestrian accessible routes before dependent work. Retain parking pedestrian accessible routes revisions in shared-site brief.
- FIELD 06
Phasing, notices and alternate access
“Phasing, notices and alternate access” needs a distinct entry for phasing notices alternate access in the shared-site brief file. For phasing notices alternate access, plot routes by operating period. Within phasing notices alternate access, separate vehicle and pedestrian movement. Regarding phasing notices alternate access, protect delivery and emergency access. While reviewing phasing notices alternate access, name zones that remain usable. Before closing phasing notices alternate access, define reopening evidence by phase. Connect phasing notices alternate access to the affected proposal line. Keep phasing notices alternate access dates and locations together. Classify phasing notices alternate access as observed or unresolved. Verify phasing notices alternate access before dependent work. Retain phasing notices alternate access revisions in shared-site brief.
- FIELD 07
Condition survey and scope limits
“Condition survey and scope limits” needs a distinct entry for condition survey scope limits in the shared-site brief file. For condition survey scope limits, place on a measured sketch. Within condition survey scope limits, connect to observed pavement conditions. Regarding condition survey scope limits, give bidders identical information. While reviewing condition survey scope limits, request quantities, methods, and exclusions. Before closing condition survey scope limits, retain verification through closeout. Connect condition survey scope limits to the affected proposal line. Keep condition survey scope limits dates and locations together. Classify condition survey scope limits as observed or unresolved. Verify condition survey scope limits before dependent work. Retain condition survey scope limits revisions in shared-site brief.
- FIELD 08
Drainage, markings and restoration
“Drainage, markings and restoration” needs a distinct entry for drainage markings restoration in the shared-site brief file. For drainage markings restoration, map high and low points. Within drainage markings restoration, photograph during representative rainfall. Regarding drainage markings restoration, trace outlets and edge discharge. While reviewing drainage markings restoration, separate investigation from construction details. Before closing drainage markings restoration, assign design responsibility in writing. Connect drainage markings restoration to the affected proposal line. Keep drainage markings restoration dates and locations together. Classify drainage markings restoration as observed or unresolved. Verify drainage markings restoration before dependent work. Retain drainage markings restoration revisions in shared-site brief.
- FIELD 09
Schedule, quality evidence and handover
“Schedule, quality evidence and handover” needs a distinct entry for schedule quality evidence handover in the shared-site brief file. For schedule quality evidence handover, issue identical facts to bidders. Within schedule quality evidence handover, normalize quantities and terminology. Regarding schedule quality evidence handover, separate fixed work from allowances. While reviewing schedule quality evidence handover, define change authorization in writing. Before closing schedule quality evidence handover, retain completion and maintenance records. Connect schedule quality evidence handover to the affected proposal line. Keep schedule quality evidence handover dates and locations together. Classify schedule quality evidence handover as observed or unresolved. Verify schedule quality evidence handover before dependent work. Retain schedule quality evidence handover revisions in shared-site brief.
Make observations from stable surfaces. Pavement design, excavation, drainage and public-access work require qualified review for the property.